> ## Documentation Index
> Fetch the complete documentation index at: https://docs.briksync.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Documents

> How to upload, manage, and download property documents in BrikSync PropOS with secure, time-limited download links and role-based access.

BrikSync PropOS includes a document management system for storing and managing property-related files. Upload leases, inspection reports, invoices, and insurance documents — and download them securely via time-limited links.

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## Where documents live

Documents can be attached at the **property** level or the **tenant** level. Property documents are accessible from the **Documents** tab on any property's detail page. Tenant ID verification documents are managed from the individual tenant record — see [uploading an ID verification document](/features/tenants#uploading-an-id-verification-document).

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## Uploading a document

1. Navigate to the property where you want to attach the document.

2. Open the **Documents** tab.

3. Click **Upload Document**.

4. Select the file from your device. Supported formats and limits:

   | Format         | Notes                              |
   | -------------- | ---------------------------------- |
   | **PDF**        | Agreements, reports, certificates. |
   | **JPEG / JPG** | Photos and scanned documents.      |
   | **PNG**        | Photos and certificates.           |
   | **WebP**       | Compressed images.                 |

   Maximum file size: **20 MB per file**.

5. Enter a **Document Name** — a clear, descriptive label (e.g. "Gas Safety Certificate 2025"). Up to 200 characters.

6. Select a **Document Type** from the list below.

7. Click **Upload**.

The document will be saved and available immediately. Images are automatically stripped of EXIF metadata for privacy. Uploaded files are validated for type and safety before they are stored.

<Info>Minimum role required for upload: **Landlord**.</Info>

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## Document types

| Type                    | Description                                          |
| ----------------------- | ---------------------------------------------------- |
| **Lease**               | Signed lease agreements and addenda.                 |
| **Inspection report**   | Move-in, periodic, or move-out inspection records.   |
| **Maintenance invoice** | Receipts for maintenance, repairs, or services.      |
| **Insurance**           | Property or liability insurance documents.           |
| **ID verification**     | Identity documents for verification purposes.        |
| **Income proof**        | Tenant income verification documents.                |
| **Other**               | Any document that does not fit the above categories. |

***

## Downloading documents

Documents download through secure links that expire after **5 minutes**, so a link cannot be shared or reused later. Any authenticated organisation member can request a download link.

1. Click the **Download** button on the document row.

A temporary download link is generated. If the link expires, click **Download** again to generate a new one.

<Info>Minimum role required for download: **Tenant** (any authenticated organisation member).</Info>

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## Deleting a document

1. Click the **trash icon** on the document row.

<Warning>
  Deletion is **immediate and permanent** — there is no confirmation dialog. The file is removed
  from storage and cannot be recovered. If a document is a key legal record (e.g. a signed lease),
  retain a copy before deleting.
</Warning>

<Info>Minimum role required for deletion: **Property Manager**.</Info>

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