> ## Documentation Index
> Fetch the complete documentation index at: https://docs.briksync.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inspections

> Schedule property inspections, manage checklists, generate PDF reports, and send tenant reminders in BrikSync PropOS.

The inspection module provides a structured workflow for scheduling property inspections, tracking checklist items, generating PDF reports, and notifying tenants in advance.

<Note>
  Inspections are available on **Pro and Business plans** with an active or trialing subscription
  only. Free plan users will be prompted to upgrade their plan to access this feature.
</Note>

***

## Inspection lifecycle

An inspection follows this workflow:

1. **Schedule** — create an inspection with a date, property, optional unit, and checklist.
2. **Remind** — click **Dispatch 48h Reminders** to send notifications to tenants with inspections due in the next 48 hours.
3. **Complete** — update the checklist with findings, add notes, and mark the inspection as complete.
4. **Report** — a PDF report is generated and linked to the inspection record.

***

## Scheduling an inspection

1. Go to **Inspections** via the global link at `/properties/inspections` in the sidebar.

2. Click **Schedule Inspection**.

3. Fill in the details:

   | Field             | Description                                                                                                                                     |
   | ----------------- | ----------------------------------------------------------------------------------------------------------------------------------------------- |
   | **Property**      | The property to inspect.                                                                                                                        |
   | **Unit**          | Optional — a specific unit within the property. Must belong to the selected property.                                                           |
   | **Scheduled for** | The date and time of the inspection (ISO datetime).                                                                                             |
   | **Notes**         | Optional notes about the inspection (up to 2,000 characters).                                                                                   |
   | **Checklist**     | At least one checklist item is required. Each item has a label (1–120 characters), a completed flag, and optional notes (up to 300 characters). |

4. Click **Save**.

<Info>Minimum role required to schedule: **Property Manager**.</Info>

***

## Tenant reminders

Reminders are not sent automatically. To notify tenants, click **Dispatch 48h Reminders** on the Inspections page. When triggered:

* The system looks for inspections scheduled 47–49 hours from the current time.
* A notification is sent to the tenant associated with each matching unit.
* The inspection is marked as notified to prevent duplicate reminders if you click the button again.

<Info>Minimum role required to dispatch reminders: **Property Manager**.</Info>

***

## Completing an inspection

1. Open the inspection from the list.
2. Update each checklist item — mark items as completed and add notes for any findings.
3. Add any final notes.
4. Click **Complete Inspection**.

When you complete an inspection:

* The checklist and notes are saved.
* A **PDF report** is generated and linked to the inspection record. It is not added to the property's document library.
* The inspection status changes to **completed** with a timestamp.

<Info>Minimum role required to complete: **Property Manager**.</Info>

***

## Listing inspections

View all inspections from the **Inspections** section (`/properties/inspections`). You can filter by:

| Filter       | Options                                   |
| ------------ | ----------------------------------------- |
| **Property** | Show inspections for a specific property. |
| **Status**   | all, scheduled, completed, or cancelled.  |

Results are paginated (up to 50 per page).

<Info>Minimum role required to list: **Landlord**.</Info>

***

Built by [Errsol Technologies LLP](https://errsol.com)