> ## Documentation Index
> Fetch the complete documentation index at: https://docs.briksync.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Landlord Guide

> Guide for Landlords on BrikSync PropOS. Oversee your organisation's portfolio, track rent payments, and manage leases.

As a Landlord on BrikSync PropOS, you have visibility across your organisation's portfolio — properties, rental income, leases, and tenant relationships. This guide covers your core day-to-day workflows.

***

## Your Dashboard

Your dashboard gives you an at-a-glance view of your portfolio:

* **Portfolio summary** — total properties, units, occupancy rate.
* **Rent collection this month** — collected vs. expected.
* **Upcoming lease renewals**.
* **Open maintenance requests**.
* **Recent activity** across your properties.

***

## Adding Properties

You can add properties to your organisation's portfolio directly in BrikSync PropOS.

1. Go to **Properties → Add Property**.
2. Enter the property details:
   * **Name** — a label you recognise (e.g. "23 Victoria Road").
   * **Address** — full address including postal code.
   * **Property type** — residential, commercial, industrial, or mixed-use.
   * **Number of units** — how many rentable units the property has.
3. Click **Save Property**.

Once saved, you can add individual units and assign tenants.

<Note>
  The FREE plan supports up to 3 properties. Upgrade to PRO for 25 properties or BUSINESS for
  unlimited. See [Plans & Pricing](/plans-and-pricing).
</Note>

***

## Managing Units

Each property can have one or more units. Units represent individual rentable spaces within a property (e.g. flat 1A, flat 1B, or a single house).

From a property's detail page, go to the **Units** tab to:

* Add, edit, or remove units.
* See the occupancy status of each unit (vacant or occupied).
* View which tenant is assigned to each unit.

See the [Units guide](/features/units) for full details.

***

## Viewing Rent Payments

Keeping track of rent is one of the most important parts of property management. BrikSync PropOS gives you a clear view of all payment activity.

From **Payments** you can:

* See all rent payments across your properties, filterable by lease, month, or year.
* View the **status** of each payment — Paid, Pending, Overdue, Partial, Refunded, or Disputed.

<Tip>
  Rent due reminders are sent automatically 3 days before rent is due each month. You can review all
  notifications in the **Notifications** area of the sidebar.
</Tip>

***

## Lease Overview

Your leases represent the legal agreements between you and your tenants.

From **Leases** you can:

* View all active leases and their key dates — start date, end date, rent amount.
* See leases approaching expiry (highlighted 60 days before end date).
* Access individual lease records including any documents attached.

For detailed lease creation, renewal, and termination workflows, see the [Leases guide](/features/leases).

***

## Maintenance Requests

As a Landlord, you have visibility into all maintenance requests across your organisation's properties.

From **Maintenance** you can:

* View all open, in-progress, and resolved requests.
* See request priority, description, and photos submitted by tenants.
* Track how quickly requests are being resolved by your property managers.

<Note>
  If you have a Property Manager assigned, they handle the day-to-day maintenance workflow. You
  retain full read access to all requests across your organisation's properties.
</Note>

***

## Documents

Store and manage important documents for each property:

* Tenancy agreements and renewals.
* Property inspection reports.
* Safety certificates (gas, electrical, EPC).
* Correspondence and notices.

Documents can be shared directly with tenants via the tenant portal.

***

## Inviting a Property Manager

If you want a Property Manager to handle operations on your behalf:

1. Ask your organisation Admin to invite them via **Settings → Team** and assign them the **Property Manager** role.
2. Once they accept the invitation, they can manage properties, units, leases, and maintenance on your behalf.

Property Managers have operational access to your organisation's properties.

***

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