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Documents

BrikSync PropOS includes a document management system for storing and managing property-related files. Upload leases, inspection reports, invoices, and insurance documents — and download them securely via time-limited signed URLs.

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Where documents live

Documents can be attached at the property level or the tenant level. Property documents are accessible from the Documents tab on any property’s detail page. Tenant ID verification documents are managed from the individual tenant record — see uploading an ID verification document.

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Uploading a document

  1. Navigate to the property where you want to attach the document.
  2. Open the Documents tab.
  3. Click Upload Document.
  4. Select the file from your device. Supported formats and limits:
    FormatNotes
    PDFAgreements, reports, certificates.
    JPEG / JPGPhotos and scanned documents.
    PNGPhotos and certificates.
    WebPCompressed images.
    Maximum file size: 20 MB per file.
  5. Enter a Document Name — a clear, descriptive label (e.g. “Gas Safety Certificate 2025”). Up to 200 characters.
  6. Select a Document Type from the list below.
  7. Click Upload.
The document will be saved and available immediately. Images are automatically stripped of EXIF metadata for privacy. A placeholder virus scan checks for known executable patterns.
Minimum role required for upload: Landlord.

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Document types

TypeDescription
LeaseSigned lease agreements and addenda.
Inspection reportMove-in, periodic, or move-out inspection records.
Maintenance invoiceReceipts for maintenance, repairs, or services.
InsuranceProperty or liability insurance documents.
ID verificationIdentity documents for verification purposes.
Income proofTenant income verification documents.
OtherAny document that does not fit the above categories.

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Downloading documents

Documents are downloaded via signed URLs that expire after 5 minutes for security. Any authenticated organisation member can request a download link.
  1. Click the document name to open its detail view.
  2. Click Download.
A temporary signed URL is generated. If the link expires, click Download again to generate a new one.
Minimum role required for download: Tenant (any authenticated organisation member).

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Deleting a document

  1. Open the document record.
  2. Click Actions → Delete.
  3. Confirm the deletion.
Document deletion removes both the file from storage and the database record. This action cannot be undone. If a document is a key legal record (e.g. a signed lease), retain a copy before deleting.
Minimum role required for deletion: Property Manager.
Use the search bar in the Documents section to find files by name or type. You can also filter by date uploaded to find recently added documents quickly.
Built by Errsol Technologies LLP · Karan · BrikSync PropOS
Last modified on March 25, 2026