​

Managing units

Units are the individual rentable spaces within a property. A property might have one unit (a single house) or many units (an apartment block). Every tenant in BrikSync PropOS is assigned to a specific unit.

---

​

Viewing units

1. Go to Properties and click the property you want to manage.
2. Select the Units tab.

You will see a list of all units for that property, each showing:

• Unit identifier — e.g. “Flat 1A”, “Unit 3”, “Ground Floor Office”.
• Status — available, occupied, maintenance, reserved, or inactive.
• Current tenant — name, email, and lease dates if occupied.
• Monthly rent — the rent set for that unit’s current lease.

The unit list supports search, status filtering, property filtering, and pagination (up to 100 items per page).

---

​

Adding a unit

1. From the property’s Units tab, click Add Unit.
2. Enter the unit details:
   • Unit number — a unique identifier within this property (1–20 characters). Duplicate unit numbers within the same property are not allowed.
   • Floor — optional, -10 to 200.
   • Bedrooms — number of bedrooms (0–50).
   • Bathrooms — number of bathrooms (0–50).
   • Size (sq ft) — optional, 1–100,000.
   • Base rent — optional, the default rent amount for this unit (up to 1,000,000).
   • Deposit amount — optional, the security deposit (up to 10,000,000).
   • Furnished — whether the unit comes furnished (defaults to no).
   • Notes — optional free-text notes about the unit (up to 2,000 characters).
3. Click Save Unit.

The unit will appear in the property’s unit list with an available status by default.

---

​

Bulk-creating units

For properties with many units, you can create multiple units at once:

1. From the property’s Units tab, click Bulk Create.
2. Configure the batch:
   • Prefix — optional label prefix, up to 8 alphanumeric characters (e.g. “APT-”).
   • Start number — the first unit number in the sequence (1–99,999).
   • Count — how many units to create (1–200).
   • Shared defaults — optionally set floor, bedrooms, bathrooms, size, base rent, deposit, and furnished status for all units in the batch.
3. Click Create Units.

Units are named using the prefix and sequential numbers (e.g. “APT-1”, “APT-2”, “APT-3”). If a unit number already exists in the property, it will be skipped rather than causing an error. The response shows the number of units created and any skipped unit numbers.

---

​

Editing a unit

1. Click on any unit to open its detail page.
2. Click Edit Unit.
3. Update the relevant fields.
4. Click Save Changes.

---

​

Unit statuses

To change a unit’s status directly, use the inline status selector on the unit row or open the unit and select a new status. This updates only the status field without requiring a full edit.

---

​

Unit statistics

A summary of unit counts by status is available at the top of the units view:

• available — units ready to lease.
• occupied — units with active tenants.
• maintenance — units under repair.
• reserved — units held for a purpose.
• inactive — decommissioned units.
• total — all units combined.

You can filter stats by a specific property or view them across your entire portfolio.

---

​

Assigning a tenant to a unit

Tenants are assigned to units when you create a lease.

1. Go to Tenants → Add Tenant or open an existing tenant record.
2. During lease creation, select the property and then the specific unit.
3. Enter the lease terms and save.

The unit’s status will automatically update to occupied once an active lease is in place. See the Leases guide for full lease creation details.

---

​

Vacating a unit

When a tenant’s lease ends and they move out, the unit must be marked as vacant to enable it to be assigned to a new tenant. This happens automatically when a lease is terminated or reaches its end date. You can also manually update the status from the unit detail page.

---

​

Unit history

Each unit maintains a full history of:

• Past and present tenants.
• Lease history — dates, rent amounts, and outcomes.
• Maintenance requests raised for that unit.

View this from the History tab on the unit’s detail page.

---

Built by Errsol Technologies LLP · Karan · BrikSync PropOS