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Managing properties

Properties are the foundation of your BrikSync PropOS portfolio. Each property represents a physical address that you own or manage, which can contain one or more rentable units.

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Plan limits

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Adding a property

1. Go to Properties in the left sidebar.
2. Click Add Property.
3. Complete the property form:
   • Property Name — a clear, recognisable label (e.g. “Elmwood Court”). 1–200 characters.
   • Address — street address (line 1 required, line 2 optional), city, state, postal code, and country.
   • Property Type — select from the options below.
   • Number of Units (total_units) — the total number of rentable units at this address (1–10,000).
   • Description — optional, up to 2,000 characters. Tenants and managers may see this.
   • Year Built — optional (1800 to two years ahead), used for reporting.
   • Cover Image — optional. Accepts JPEG, PNG, or WebP up to 10 MB. EXIF metadata is automatically stripped for privacy.
4. Click Save Property.

The property will immediately appear in your portfolio. A property assignment is automatically created linking you as the owner.

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Property types

BrikSync PropOS supports the following property types:

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Property detail page

Click any property to view its full detail page. The detail view includes:

• Property profile — name, address, type, description, and cover image.
• Units — all units with status, tenant name, active lease, and monthly rent.
• Occupancy breakdown — total, occupied, available, maintenance, reserved, and inactive unit counts with an occupancy rate percentage.
• Financials — financial summary visible to Admin and Super Admin roles only. The API response includes a financials object with the following fields:

  Field	Type	Description
  active_leases	integer	Number of currently active leases.
  occupied_units	integer	Number of units with an active tenant.
  monthly_rent_roll	number	Total monthly rent across all active leases.
  average_rent_per_occupied_unit	number or null	Average rent per occupied unit. Null if no units are occupied.

• Maintenance history — recent maintenance requests for the property.
• Documents — property-level documents with upload and download capabilities.

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Listing and filtering properties

The property list supports both grid and map views with the following filters: Results support sorting by name, creation date, city, type, or total units in ascending or descending order, and are paginated (up to 100 items per page).

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Visibility by role

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Editing a property

1. Go to Properties and click the property you want to edit.
2. Click the Edit button in the top-right corner.
3. Update any fields as needed. You can also toggle the is_active flag.
4. Click Save Changes.

All changes are saved immediately and reflected across the platform, including the tenant portal.

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Managing units within a property

Once a property is created, you can add and manage its individual units from the Units tab on the property’s detail page. Each unit can be:

• available — ready to be assigned to a new tenant.
• occupied — assigned to a current tenant with an active lease.
• maintenance — temporarily offline for repairs.
• reserved — held for an upcoming tenant or purpose.
• inactive — decommissioned or otherwise not in use.

See the Units guide for full details.

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Property comparison (Pro and Business)

Use side-by-side comparison to evaluate up to 4 properties across occupancy, rent, lease, and maintenance health.

1. Go to Properties.
2. Click Compare.
3. Select 2 to 4 properties.
4. Click Compare Selected.

The comparison view includes the following metrics for each selected property:

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Assigning a property manager

To assign a Property Manager to a specific property:

1. Open the property’s detail page.
2. Go to the Team tab.
3. Click Add Manager and select the team member from the list.
4. Click Confirm.

The Property Manager will see this property in their dashboard. You can assign multiple managers to a single property and a single manager can oversee multiple properties.

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Archiving a property

If a property is no longer active, you can archive it rather than delete it. Archived properties are removed from your active portfolio view but all associated data — leases, payments, maintenance records, and documents — is preserved. This is useful for seasonal properties or units temporarily taken off the market.

1. Open the property detail page.
2. Click Actions → Archive Property.
3. Confirm the action.

To restore an archived property, go to Properties → Archived and click Restore. The API response includes the following archive-related fields: To list only archived properties via the API, use the availability=archived filter on the properties list endpoint.

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Deleting a property

Deletion soft-deletes the property by setting it to inactive. All associated data — leases, payments, and maintenance records — is retained but the property will no longer appear in active views. Only Admin and Super Admin roles can delete a property. If you need to remove a property from your account, archiving is recommended for most cases.

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Brochure link analytics

You can share a property brochure with external parties via a unique link. Each brochure link includes built-in analytics so you can track engagement.

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Sharing a brochure

1. Open the property detail page.
2. Click Share Brochure.
3. Copy the generated link and send it to your contact.

Each link is identified by a unique token and expires automatically based on your chosen expiry window — 1, 3, 7, or 14 days (defaults to 7 days). You can revoke a link at any time from the property detail page by clicking Revoke Link.

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Viewing analytics

For each brochure link you can see:

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