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Landlord Guide

As a Landlord on BrikSync PropOS, you have visibility and control over your own properties, rental income, and tenant relationships. This guide covers your core day-to-day workflows.

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Your Dashboard

Your dashboard gives you an at-a-glance view of your portfolio:

• Portfolio summary — total properties, units, occupancy rate.
• Rent collection this month — collected vs. expected.
• Upcoming lease renewals.
• Open maintenance requests.
• Recent activity across your properties.

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Adding Properties

You can add properties you own directly to BrikSync PropOS.

1. Go to Properties → Add Property.
2. Enter the property details:
   • Name — a label you recognise (e.g. “23 Victoria Road”).
   • Address — full address including postal code.
   • Property type — residential, commercial, industrial, or mixed-use.
   • Number of units — how many rentable units the property has.
3. Click Save Property.

Once saved, you can add individual units and assign tenants.

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Managing Units

Each property can have one or more units. Units represent individual rentable spaces within a property (e.g. flat 1A, flat 1B, or a single house). From a property’s detail page, go to the Units tab to:

• Add, edit, or remove units.
• See the occupancy status of each unit (vacant or occupied).
• View which tenant is assigned to each unit.

See the Units guide for full details.

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Viewing Rent Payments

Keeping track of rent is one of the most important parts of property management. BrikSync PropOS gives you a clear view of all payment activity. From Payments you can:

• See all rent payments across your properties, filterable by property, tenant, or date range.
• View the status of each payment — Paid, Pending, Overdue, or Partial.
• Export payment records for your accounting.

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Lease Overview

Your leases represent the legal agreements between you and your tenants. From Leases you can:

• View all active leases and their key dates — start date, end date, rent amount.
• See leases approaching expiry (highlighted 60 days before end date).
• Access individual lease records including any documents attached.

For detailed lease creation, renewal, and termination workflows, see the Leases guide.

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Maintenance Requests

As a Landlord, you have visibility into all maintenance requests submitted for your properties. From Maintenance you can:

• View all open, in-progress, and resolved requests.
• See request priority, description, and photos submitted by tenants.
• Track how quickly requests are being resolved by your property managers.

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Documents

Store and manage important documents for each property:

• Tenancy agreements and renewals.
• Property inspection reports.
• Safety certificates (gas, electrical, EPC).
• Correspondence and notices.

Documents can be shared directly with tenants via the tenant portal.

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Inviting a Property Manager

If you want a Property Manager to handle operations on your behalf:

1. Ask your organisation Admin to invite them via Settings → Team Management.
2. Once they join, ask the Admin to assign them to your specific property from Properties → [Property Name] → Team.

The Property Manager will then have operational access to that property only.

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